The King Foundation has moved to an optional online process for receiving both letters of inquiry (LOIs) and grant proposals.
To get started, we suggest you first read these instructions. You may also view a short, five minute applicant tutorial video produced by Foundant Technologies.
To apply online CLICK HERE to begin the application.
This link will take you to the Logon page. The first time you enter the system, you need to Create New Account, a process which will eventually ask you to create a password to accompany your email address. To complete a new account, you will need to have your agency’s Employer Identification Number (EIN), as well as the contact information for the head of your agency and the person submitting the request (if those people are different). If multiple people will be working on the request, all of them may use a common username and password.
After you have created an account, select Proceed to Next Step, which will take you the Application Status Page. There is a Requests menu at left. Hit Apply, and then select General Grant Program.
There are directions associated with each section and each question.
Based on experience, we offer the following tips:
You may use any Internet browser to access the portal including Internet Explorer, Mozilla, Firefox, Google, and Safari.
Once you start an application or any other form, you can save your work and return to the application later. You are not required to complete the application in one sitting. To save your work, scroll to the bottom of the form and click Save As Draft.
Foundation staff can look at your work as you go along. If you are unsure how to answer a question, simply give us a call. We can either answer your question directly or pull up your application, read what you have written, and give you some insight as to whether you are heading in the right direction.
You may print the questions on the form by clicking Question List located at the top of the form next to a PDF icon. This may be helpful if several people are working on the application.
You may enter information directly into the text boxes or copy and paste from a Word file. The character counter at the bottom of each text box will tell you how many characters you have used. If you exceed the limit, it will tell you by how many characters. We suggest using the copy and paste format as it will allow you to check for spelling and grammatical errors in Word. Although you will be submitting documents electronically, we strongly encourage you to follow the same standards of business writing and proofreading as you would with a hard-copy submission.
If you would like to enlarge a text box, simply go to the bottom right-hand corner and click and drag.
There is an autosave function built into the system, but it is advisable to periodically save your work. To do so, you need to scroll to the bottom of the form and click Save As Draft. Be sure that each time you click Save As Draft you see a green bar that confirms the form and its contents have been saved in the system.
When working in the online portal your session will automatically time out if there is no activity. If you have not saved your work prior to the time out (by clicking on Save As Draft and seeing the green confirmation bar), all information entered will be lost, even if you saw Autosave flash on the screen while working.
If you are submitting a LOI, all necessary information is included in the form, there are no required attachments.
If you are submitting a grant proposal, the last sections of the online application are the attachments relating to the request, including financial statements and your IRS Form 990. If you have these documents in electronic form, you can upload them directly in Word, Excel, or PDF formats. (You will not know a document has been uploaded until you scroll to the bottom of the form and click Save As Draft.)
If you upload a document and later realize it is incorrect, simply upload the correct file and it will override the first one. Be sure to click Save As Draft.
If you would like to delete an uploaded document and not replace it with another file, simply upload a blank document and click Save As Draft.
If you do not have a document, such as your audit or Form 990, in an electronic format, you may use the Fax to File option. You will see this option under Tools, on the left-hand side of your screen. By clicking this option, you will receive a toll-free number. You can then fax your document to this number, and the document will be converted to a PDF format, and emailed to you.
There are space limits on uploads to the site. If you find the file size of a document you want to upload is too large, please contact the Foundation or use the Fax to File option, as that process will generally reduce the size of a file.
If you are submitting a grant report, you have the opportunity to upload pictures or other items relating to the grant. Should you want to include several pictures with the report, you may send these by email.
Before submitting the application we suggest you print the form by selecting Application Packet located at the top of the form next to a PDF icon. You should review the information for accuracy, spelling and grammatical errors, etc. and print a final version for your files.
When you submit a form, the contact person for the request will receive an email generated by the system indicating the request has been successfully submitted. If you do not receive the email, please call us.
At any time you can log onto the system and click the Status page to see where your application is in the review process and to view other applications or grant reports submitted online.
As a reminder, you must click the Submit Form button on all LOIs and grant proposals no later than 4:30 p.m. on the day of the deadline. (The system assigns a time stamp to all submissions, so we know exactly when you submitted.)
