Submitting an Application Online
The King Foundation has moved to an optional online process for receiving both letters of inquiry (LOIs) and grant proposals. The system is new, and there may still be glitches that need to be resolved. As you use the system, please make a note of any problems or questions you have, to enable us to improve the system.
To get started, we suggest you first read these instructions, and then click here to apply online.
This link will take you to the Logon page. The first time you enter the system, you need to Create New Account, a process which will eventually ask you to create a password to accompany your email address. To complete a new account, you will need to have your agency’s Employer Identification Number (EIN), as well as the contact information for the head of your agency and the person submitting the request (if those people are different). If multiple people will be working on the request, all of them may use a common username and password, or each person can create his or her own profile and password. (But if using the same username and password remember work saved by the last person will supersede work entered by previous users.)
After you have created an account, select Proceed to Next Step, which will take you the Application Status page. There is a Requests menu at left. Hit Apply, and then select General Grant Program. There are directions associated with each section and each question.
Based on the experience of our beta testers and early users of the system, we offer the following tips:
- You may use any Internet browser to work on the form, including Internet Explorer, Mozilla, Firefox, Google, and Safari.
- Once you start an application, you can save your work by scrolling to the bottom of the form and return to the application later. You are not required to complete the application in one sitting.
- Foundation staff can look at your work as you go along. If you unsure how to answer a question, simply give us a call. We can either answer your question directly, or can pull up your application, read what you have written, and give you some insight as to whether you are heading in the right direction.
- You may print the questions on the form by clicking the Print Question legend. This may be helpful if several people are working on the application.
- You may enter information directly into the text boxes or copy and paste from a Word file. The character counter at the bottom of each text box will tell you how many characters you have used. If you exceed the limit, it will tell you by how many characters.
- If you would like to enlarge a text box, simply go to the bottom right-hand corner and click and drag.
- There is an autosave function built into the system, but it is advisable to periodically save your work. To do so, you need to scroll to the bottom of the form and hit the Save button.
- If you are submitting a LOI, the online form will ask you for all the information needed to submit to the Foundation. There are no required attachments.
- If you are submitting a grant proposal, the last sections of the online application are the attachments relating to the request, including financial statements and your IRS Form 990. If you have these documents in electronic form, you can upload them directly in Word, Excel, or PDF formats.
- Regarding uploads:
- If you upload a Word document and later realize it is incorrect, you need to first upload a blank Word document to “erase” the original upload, then upload the correct file.
- For an upload other than Word document, if you realize the first file is incorrect, simply upload the correct file and it will override the first one.
- In order for you to see if a file has been uploaded you must scroll to the bottom of the form and save your work.
- If you do not have a document, such as your audit or Form 990, in an electronic format, you may use the Fax to File option. You will see this option under Tools, on the left hand side of your screen. By clicking this option, you will receive a toll-free number. You can then fax your document to this number, and the document will be converted to a PDF format, and emailed to you. You can then use this file for our application and have the document in an electronic format to send to others as needed.
- There are space limits on uploads to the site. If you find that the file size of a document you want to upload is too large, please contact the Foundation. You may also use the Fax to File option as this process will often compress the size of the electronic file.
- Before submitting the application, you may want to print the information for review, by selecting Print Packet. You may also want to print the final version of this packet for your files.
- When you submit an LOI or grant proposal, the contact person for the request will receive an email generated by the system indicating the request has been successfully submitted and is complete. This email is sent once staff has had the opportunity to review the request for completeness, which may take up to two weeks from the time of submission. If you do not receive the email, please call us.
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At anytime you can log onto the system and click the Status page to see where your application is in the review process and to view other applications or grant reports submitted online.
- Our deadlines and review process remain the same for both hard-copy and online LOIs and proposals. Accordingly, you must electronically submit your request no later than 4:30 p.m. on the day of the deadline.
- Once you have submitted an LOI or proposal through the online system, you will be able to log on to the site and see it at any time. This feature may be especially helpful in completing grant reports, as we ask agencies to refer back to their original goals and objectives from the proposals when submitting the reports.
